Governance Process: Community Decision-Making and Stewardship

How We Guide the Protocol Together

"I am because we are" — Ubuntu

Introduction

UBEC isn't governed by a corporation or a small group of founders. It's governed by you—the community of token holders, farmers, communities, activators, and living labs who participate in the ecosystem.

This guide explains how decisions are made, how you can participate, and how we ensure that governance reflects Ubuntu principles.

Governance Philosophy

Ubuntu-Centered Decision Making

Traditional governance often assumes: - Decisions benefit some at others' expense - Power should be concentrated for efficiency - Majority rule is sufficient legitimacy - Speed matters more than wisdom

Ubuntu governance operates differently: - Decisions should benefit everyone — We seek outcomes where all stakeholders gain - Power should be distributed — No single entity controls the protocol - Consent, not just majority — We seek decisions no one strongly opposes - Wisdom over speed — Good decisions take the time they need

The Three Pillars of UBEC Governance

🌱 1. Subsidiarity

Decisions should be made at the lowest appropriate level. A bioregion shouldn't decide what a single farmer decides. The global protocol shouldn't decide what bioregions can decide for themselves.

🔄 2. Participation

Everyone affected by a decision should have voice in that decision. Governance isn't something that happens to you—it's something you do.

🌍 3. Stewardship

Governance isn't ownership. Those who govern are stewards, not owners. We make decisions on behalf of future generations, not just current participants.

Governance Structure

Three Levels of Decision-Making

UBEC governance operates at three nested levels:

┌─────────────────────────────────────────┐
│          🌐 Protocol Level              │
│     System-wide rules & parameters      │
└─────────────────────────────────────────┘
                    │
                    ▼
┌─────────────────────────────────────────┐
│         🏔️ Bioregional Level           │
│   Local implementation & priorities     │
└─────────────────────────────────────────┘
                    │
                    ▼
┌─────────────────────────────────────────┐
│        👤 Participant Level             │
│   Individual choices & contributions    │
└─────────────────────────────────────────┘

Protocol-Level Governance

What Gets Decided at Protocol Level?

• Token economics (supply, distribution ratios)
• Core algorithm parameters (holonic scoring weights)
• New bioregion approval
• Protocol upgrades and technical changes
• Inter-bioregional policies
• Emergency responses to system-wide issues

The Protocol Council

The Protocol Council is responsible for protocol-level decisions. It consists of:

Term: 12 months with staggered rotation
Meetings: Monthly, with special sessions as needed
Decisions: Consent-based (no strong objections)

Proposal Process

Anyone can submit a proposal for protocol-level change:

Step 1: Draft Proposal

Write a proposal including: - Problem statement: What issue does this address? - Proposed solution: What specific change do you propose? - Impact analysis: How will this affect different stakeholders? - Ubuntu alignment: How does this reflect Ubuntu principles? - Implementation plan: How would this be executed?

Step 2: Community Discussion

• Proposal posted to governance forum
• 14-day discussion period
• Amendments and refinements based on feedback
• Seek to address all concerns raised

Step 3: Consent Check

• Council reviews refined proposal
• Members indicate: Support / Accept / Object
• Support: I actively endorse this
• Accept: I can live with this
• Object: I have a serious concern that must be addressed

If objections exist, return to discussion. Seek to integrate all perspectives.

Step 4: Implementation

• Approved proposals move to implementation
• Technical stewards oversee execution
• Progress reported to community
• Post-implementation review

Bioregional-Level Governance

What Gets Decided at Bioregional Level?

• Local economic priorities
• Membership criteria and processes
• Internal resource allocation
• Local partnerships and collaborations
• Environmental monitoring approaches
• Cultural protocols and practices

Bioregional Assembly

Each bioregion has its own governance body:

• Composition: All active participants in the bioregion
• Meetings: At least quarterly, more often as needed
• Decision method: Determined by each bioregion (consent, consensus, or voting)

Flexibility Within Framework

Bioregions have significant autonomy to: - Define their own governance structures - Set local priorities and focus areas - Establish cultural protocols - Design onboarding processes - Create local working groups

However, bioregions must operate within protocol parameters: - ✅ 75/20/5 distribution ratios - ✅ Holonic evaluation principles - ✅ Ubuntu values alignment - ✅ Transparency and accountability - ✅ Participation in protocol governance

Participant-Level Governance

Your Governance Rights

As a UBEC participant, you have the right to:

✅ Voice — Share your perspective on any decision
✅ Vote — Participate in bioregional decisions
✅ Propose — Submit proposals at any level
✅ Elect — Choose your bioregional representatives
✅ Object — Raise concerns about decisions affecting you
✅ Exit — Leave the system if you disagree fundamentally

Your Governance Responsibilities

With rights come responsibilities:

📋 Stay informed — Follow governance discussions
💬 Participate — Contribute your voice to decisions
🤝 Listen — Genuinely consider others' perspectives
🌱 Ubuntu lens — Seek outcomes that benefit everyone
⏰ Show up — Attend meetings and participate actively

Holonic Level and Governance

Your holonic category affects your governance participation:

Decision-Making Methods

Consent-Based Decision Making

UBEC's default decision method is consent, not consensus or majority vote.

Consensus asks: "Does everyone agree?"
Majority vote asks: "Do most people agree?"
Consent asks: "Can everyone live with this?"

The key question in consent: "Do you have a reasoned objection?"

An objection is valid if: - It identifies harm that would result - It's based on the proposal itself (not personal preference) - It relates to the group's purpose and values - The objector can articulate the concern clearly

When to Use Different Methods

Governance Tools and Interfaces

Digital Governance Platform

UBEC provides tools for governance participation:

📋 Proposal System - Submit and track proposals - Participate in discussions - Record decisions

🗳️ Voting Interface - Cast votes on bioregional matters - View results and participation rates - Track your voting history

📊 Governance Dashboard - See upcoming decisions - Review past decisions - Track implementation progress

💬 Discussion Forums - Threaded discussions on proposals - Working group spaces - Cross-bioregional dialogue

Accessing Governance Tools

1. Log in to your UBEC dashboard
2. Navigate to "Governance" section
3. See active proposals and upcoming votes
4. Join relevant working groups
5. Track your participation history

Special Governance Processes

Emergency Decisions

Some situations require faster response:

Definition of Emergency: - Immediate threat to system integrity - Security vulnerability discovered - External regulatory requirement - Force majeure events

Emergency Process: 1. Technical stewards identify emergency 2. Temporary measures implemented (max 72 hours) 3. Emergency Protocol Council meeting called 4. Community notified within 24 hours 5. Ratification vote within 7 days

Conflict Resolution

When conflicts arise:

Level 1: Direct Dialogue - Parties communicate directly - Seek mutual understanding - Find Ubuntu-aligned resolution

Level 2: Mediation - Neutral mediator facilitates - Focus on underlying needs - Seek win-win solutions

Level 3: Bioregional Panel - Panel of peers reviews situation - Recommends resolution - Binding within bioregion

Level 4: Protocol Arbitration - For inter-bioregional conflicts - Protocol Council appoints arbitrators - Final and binding decision

Constitutional Amendments

The most fundamental rules require special process:

• Affects: Core Ubuntu principles, basic rights, fundamental structure
• Threshold: 2/3 of Protocol Council + majority of bioregions
• Process: Extended discussion (minimum 60 days) + ratification period
• Cooling off: 30-day implementation delay for reconsideration

Distribution Governance

The 75/20/5 Rule

All token distributions follow: - 75% to community participants - 20% to reserve fund - 5% to operations

This ratio is constitutional—changing it requires the amendment process.

Monitoring Compliance

The system automatically: - Tracks actual distribution percentages - Flags deviations from targets - Recommends corrective actions - Reports to governance bodies

Reserve Fund Governance

The 20% reserve is governed by: - Designated reserve stewards - Clear spending criteria - Community approval for disbursements - Annual audit and reporting

Participation Rewards

Governance Participation Matters

Your governance participation contributes to your holonic score:

Activities that count: - Attending bioregional assemblies - Voting on proposals - Participating in discussions - Serving on working groups - Contributing proposals - Mediating conflicts

Recognition Without Concentration

Governance participation is rewarded, but: - No governance position grants extra tokens - Influence comes from participation, not accumulation - Rotating leadership prevents entrenchment - Ubuntu values balance, not power accumulation

Getting Involved

Start Where You Are

1. Attend your next bioregional assembly
2. Read pending proposals on the governance platform
3. Join a working group that interests you
4. Share your perspective in discussions
5. Propose something that would improve the system

Working Groups to Join

• 📋 Policy Working Group — Develops proposals
• 🌱 Onboarding Working Group — Welcomes new participants
• 💻 Technical Working Group — Reviews technical changes
• 📚 Education Working Group — Creates learning materials
• 🌍 Sustainability Working Group — Environmental focus
• 🤝 Community Working Group — Relationship building

Resources

• Governance Forum: community.ubec.network
• Proposal Templates: Available in your dashboard
• Facilitation Guides: For running effective meetings
• Decision Records: Archive of past decisions

Governance Calendar

Regular Rhythm

Key Dates

Check your dashboard for: - Upcoming votes and deadlines - Assembly meeting dates - Working group schedules - Proposal discussion periods

Principles for Good Governance Participation

🎯 Come Prepared

Read materials before meetings. Understand what's being decided. Bring informed perspectives.

👂 Listen First

Seek to understand before being understood. Others' perspectives may illuminate what you don't see.

🌱 Think Ubuntu

Ask: How does this benefit everyone? Where are the win-win possibilities? Who isn't being heard?

⏰ Respect Time

Be punctual. Be concise. Make space for others to contribute.

🔄 Accept Evolution

Governance is never finished. What works today may need adjustment tomorrow. Stay flexible.

🤝 Trust the Process

Even when decisions don't go your way, trust that good process leads to good outcomes over time.

Conclusion

UBEC governance is an ongoing experiment in Ubuntu-centered collective decision-making. It won't be perfect—but it will be ours.

Your participation matters. Your voice matters. Your perspective is needed.

Together, we're not just governing a protocol. We're demonstrating that economics can be organized around relationships, reciprocity, and regeneration.

Welcome to the governance community. The decisions we make together shape the world we're building.

Attribution

This document was developed with the assistance of Claude and Anthropic PBC. The UBEC Protocol Suite uses the services of Claude and Anthropic PBC to inform decisions and recommendations.

UBEC DAO Protocol | Ubuntu Bioregional Economic Commons
Building regenerative economies rooted in relationship

Version 1.0 | December 2025